Equipment Management

Is it possible to attach documents and images to specific pieces of equipment?

Yes. When adding a new Equipment or just editing an existing one, under Show optional details, there is an option to Upload documents (pdf, docx, xlsx, jpeg) - SOPs, protocols, maintenance sheets - and Upload images (bmp, jpeg, jpg, png). The uploaded document(s) and/or image(s) will be visible under the Details section on each equipment.

Related questions

Can I set different access rights for specific instruments and users? Should I use Individual Booking Rules or Groups?

Yes. You can give each user individual booking rules and select the equipment that they are trained for and allowed to book. Nevertheless, we recommend using Groups to set booking rules for a group of people and instruments.

Do some bookings require approval and others not? Can I set this up for specific instruments and users?

Yes. You simply need to assign the desired users and instruments to a Group that enforces this by selecting Yes for the booking rule Do bookings require approval?, This way you can accept or decline the booking requests directly on the Dashboard under Lab Activities (see image below).

Can I schedule maintenance and announce breakdowns?

Yes. On the left side, under Announcements, click on New Announcement and select Equipment Related Announcement, choosing the recipients via a Bookings period or by Equipment.